Coryell County
  • 20-Dec-2022 to Until Filled (CST)
  • County Auditor
  • Gatesville, TX, USA
  • $48,000
  • Salary
  • Full Time

Health, Dental and Vision Insurance; Retirement (TCDRS); Vacation, Sick Leave, Bereavement Leave; Holidays

Summary of Responsibilities:

This position performs purchasing and administrative work directing the County's centralized purchasing program. Work primarily involves developing and implementing policies and procedures for negotiating and entering into contracts to procure commodities and services, and while developing forecasts of County needs and cost-effective strategies for meeting defined needs.

Essential Responsibilities and Functions:

  • Responsible for analyzing cost requirements of ongoing projects or programs and researching availability of supplies, materials, equipment and services to determine trends of prices and sources of rates favorable to the County
  • Prepare, review, and evaluate complex bid specifications; reviewing bid replies and proposals
  • Ensure compliance with federal, state and local rules and regulations governing the operation of county and state procurement
  • Coordinate and develop working relationships with a diverse group of leaders, including elected officials (Pursuant to 262.011 of the Texas Local Government Code)
  • Develops and implements approved Purchasing policies and procedures with approval of County Auditor
  • Assist Auditor in negotiating contracts to procure commodities and services required by the various County departments
  • Forecast County needs and cost-effective strategies for meeting requirements
  • Coordinates surplus property disposal
  • Oversees purchase orders, receiving process, and related billing
  • Management of county issued cell phone contract, administrative functions, and billing
  • Builds a database of Requests for Proposals (RFP), Requests for Qualifications (RFQ) and Requests for Information (RFI)
  • Manage grant efforts by coordinating and engaging with grant writers, managing timelines and deliverables, and documenting payments and expenditures.

Knowledge, Skills and Abilities:

  • Knowledge of the methods and procedures used in preparing bid specifications and both formal and informal bid processes
  • Knowledge of contractual terms and conditions, insurance, and bid and performance bonds
  • Requires thorough knowledge of the various grades, quality standards, and sources of supply and price trends for a variety of goods and services
  • Knowledge of office practices, procedures, and computer software including ability to use computers for data entry, word processing, and accounting purposes
  • Ability to prepare and/or process purchase orders
  • Knowledge of and accountable for inventory/property management
  • Ability to make recommendations that impact the budget

Minimum Qualifications:

  • Minimum of three years of experience working in purchasing or related field required
  • Unquestionably good moral character and intelligence

Pre-Employment Requirements

Physical required _____ Yes __X___ No

Drug test required __X___ Yes _____ No

Background check required __X__ Yes _____ No

Work Schedule / Hours

__X___ Normal / Regular schedule is: ___Monday - Friday 8a to 5p_________________

Work Environment:

While performing the duties of this position, the incumbent will be in an office environment. Employees are protected from weather conditions or contaminants but not necessarily occasional temperature changes.

Physical Demands:

While performing the duties of this position, the incumbent is regularly required to bend, carry, encounter electrical hazards, grasp/squeeze, use hand tools, hear, keyboard, kneel, lift, pull, push, reach, perform repetitive tasks, see far and near, sit, squat, stand, stoop, talk, twist, use his/her hands, walk, work alone and with others, and work overtime.

Lifting Demands:

This position is sedentary. While performing the duties of this position, the incumbent is required to lift up to 10 lbs. occasionally, and rarely over 25 or more lbs.

Coryell County
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